How to prepare your library for NAAC



The National Assessment and Accreditation Council (NAAC), as an autonomous institution of the University Grants Commission (UGC), has been entrusted with the responsibility of Assessment and Accreditation of Colleges and Universities in India. The prime agenda of NAAC is to assess and accredit institutes of higher learning with the objective of enabling them to work continuously to improve the quality of education by maximizing their resources, opportunities and capabilities. NAAC assess and accredit an institution on the basis of seven crucial criteria:

Curricular Aspects
Teaching-Learning and Evaluation
Research Consultancy and Extension
Infrastructure and Learning Resources
Student Support and Progression
Governance and Leadership
Innovative Practices

Criterion wise Role of Library in NAAC Assessment and Accreditation:

Under each criterion there are a few key aspects which are observed by NAAC while studying an institution. A library participates in every aspect of higher education and has to play an essential role in NAAC process. The following table depicts the role of library in different criterion.

Criterion Key Aspects Role of Library
Criterion I
Curricular Aspects

Compatibility of the programmes with goals and objectives
Curriculum Design, Development and updation

Feedback on programmes

Interaction with academic peers and employers

Set clear cut Objective which supports college objective

Develop quantity and quality collection on core and interdisciplinary subjects
Collect feedback about library and its services
Organise proofs of Interaction with academic peers and employers

Criterion II
Teaching-Learning and Evaluation

Use of new technology in teaching & co-curricular activities
Training of technical staff

Recruitment of faculty & faculty development programmes
Job satisfaction of faculty

Access to national and/ or international linkages.

Use of Internet, Computerisation, A/V Material, etc. in the library

Training of technical staff via In-house/External agency
Details of Recruitment of staff & faculty development programmes

Details about Interest, extra activities and prizes won, etc. of library staff
Details of Inter library loan, external members, etc.

Criterion IIIResearch Consultancy and Extension Promotion and sustenance of research culture
Benefits of consultancy
Community needs and expectations
Awareness programmes
Service provided in the area of expertise.
Silence work area
Enough No. of Journals
Quality Subject Books
Reference Books
Recommendations of users and action taken over the suggestions
Circulars, Guidelines collected/ displayed by the library
Literacy programmes, etc.
Consultancy, Seminars, etc. provided
Criterion IVInfrastructure and Learning Resources Physical facilities
Optimal use of infrastructure
Library Facilities
Library Layout
Optimal use of infrastructure
User Friendliness
Time tested Quality Services
Criterion V
Student Support andProgression
Progression to employment and further study
Student feedback on various aspects
Alumni association
Financial aid to students
Academic counseling
Placement services
Quality Collection
User friendly services & knowledgeable staff
Orientations, exhibitions
Help messages/ Guidelines/ Labels
Ex-student participation
Book bank, Language lab
Other special services
Criterion VI
Governance and Leadership
Organisation structure
Participation of students, faculty and staff in decision- making;
New technologies
Budgeting and auditing procedures
Financial management
Welfare schemes
Grievance redressal mechanism.
Work profiles of library staff
Library Committee Reports
Student representatives/ volunteers in acquisition & other library activities
Use of Internet, Computerisation, A/V Material, etc. in the library
Budgeting and auditing procedures of the library
Financial management of the library
Book bank, Literacy Programmes, etc.
Staff meetings, Open Forum, Suggestion box, etc. of the library.
Criterion VII
Innovative Practices
self-financing/ need-based courses;
Working with specific mission and goals
Chairs of excellence
Awards won by the faculty; Others
Any special courses conducted by library
Inter library loan, memberships of other libraries, etc.
Specific Objective of the library which supports the institute’s overall mission
Innovative programmes
Awards won, faculty development programmes, etc.

How to prepare the Library for the NAAC Assessment and Accreditation:

To prepare the library and its staff for the NAAC Assessment and Accreditation one has to follow three major steps:

Step I: Include a Library Report as a Departmental Input in the Self Study Report (SSR). The report should cover details about the objective, hours of work, collection, membership, library management, services and future plans of the library.

Step II: Prepare and/or update the supporting data for the SSR like objective, guidelines publicity material and various records of the library.

Objective : The library should have a clear objective which supports the institutes overall objective and goal.
Guidelines :The library should be user-friendly. All the help guidelinesshould be easy to access and understand. A few areas where guidelines can be prepared areSite map depicting location and arrangement of library,

FAQ (Frequently Asked Questions) regarding timing, membership, rates, etc. of the library services,
Who’s who – whom to contact when and for what
Collection Map – Tags for cupboards, Classification scheme, etc.
How to use services – computerized catalogue, reference books, journals, Xerox facility, etc.

Publicity Material : Various types of publicity material like brochure, prospectus, website, PowerPoint, Orientation formats, etc. can be prepared.
Records : All the library records like Stock-taking Reports, Library Committee Reports, and Minutes of Meetings should be updated. Collect Photos, Library Staff-profiles, Surveys, Feedback & Suggestions, Details about inter library loan, linkages with outsiders, etc. Prepare reports on faculty development programmes, seminars, extension activities, etc. Revise statistics of collection, circulation, members visited, etc .

For creating environment for NAAC, publisise the library activities, conduct

Mock Rehearsalswith different stake holders of the library like users, staff and management. The Mock Rehearsals help the library to understand itsSWOTand present the library in a better way in front of the NAAC peer team.

Step III: When NAAC peer team visits the library let more than one representative like assistant librarian, library staff, student representative, library committee member, etc. talk about the library and its services. Their different perspectives can portray a true picture of the library. Keep theReady Reference Informationlike number and/or percentage of books, members, visitors; number of national/foreign journals; comparative charts for results of different activities like circulation, subject wise collection, etc. This Ready Reckoner will help all the stakeholders to know the library thoroughly and answer accurately without confusions. Make sure that all the answers are common and accurate. Avoid wrong responses. If confusions, take help of the concerned experts for the particular questions. The Authentic, accurate and honest answers helps the NAAC peer team to judge the library in a better way.

At the end:

The NAAC Assessment and Accreditation is extremely rewarding experience where the entire college participates in introspection, self evaluation and self assessment. It helps to strengthen the competence, creativity and collegiality in the college. NAAC presents not only accreditation in accordance with internationally accepted standards but also creates a highly motivated and charged atmosphere and promises a bright future.

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